Paper Submission & Camera Ready

Author List, Paper Titles, and Presentation

The author list must remain the same as when the paper was submitted for review, and any changes in the author list or title is forbidden without prior written permission from the TPC Co-Chairs.
At least one author of an accepted paper is expected to register and to present the paper at the conference, in order for the paper to appear in the conference proceedings and be submitted to the IEEE digital library. More details for registration are available in the conference website.

Non-Presented Paper Policy ("No-Show Policy"): Each paper must be presented at the conference by an author of that paper, unless prior approval is obtained from the TPC Co-Chairs and General Chairs. Papers that are not presented by their authors may be removed from the proceeding and from IEEE Xplore.

Paper Formatting

To ensure correct formatting, please use the style files found at the link below as templates for your submission. These include Word and LaTeX.
Microsoft Word Template
LaTeX Template
To submit the final version of papers, please read the entire paper kit (Microsoft Word or LaTeX) carefully to verify that your paper document is formatted correctly and that you have all the information you need before starting your paper submission. The paper kit contains detailed instructions on formatting your document and completing the submission process.

Accepted papers must be no longer than 6 pages including results, figures and references.

Paper Revision

Please read the reviewers' comments carefully and revise your paper to address them. Refer to the author kit above for proper publication templates. Pages must not be numbered. Proofread your document (it will be checked before final inclusion in the proceedings). Ensure that there is no header or footer added to the manuscript, except the copyright notice (see step below).

Copyright Notice

You will also need to include a copyright notice at the bottom of the first page of your paper. The exact notice depends on the outcome of the copyright transfer process:

• For papers in which all authors are employed by the US government, the copyright notice is:
  U.S. Government work not protected by U.S. copyright
• For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
  979-8-3195-1831-6/26/$31.00 ©2026 Crown
• For papers in which all authors are employed by the European Union, the copyright notice is:
  979-8-3195-1831-6/26/$31.00 ©2026 European Union
• For all other papers the copyright notice is:
  979-8-3195-1831-6/26/$31.00 ©2026 IEEE

LaTeX users can add the following lines just before \begin{document} for the copyright notice to show up. What is shown below is an example for the fourth copyright case above, in the other cases the copyright text should be adapted accordingly. \IEEEoverridecommandlockouts\IEEEpubid{\makebox[\columnwidth]{ 979-8-3195-1831-6/26/\$31.00~\copyright{}2026 IEEE \hfill} \hspace{\columnsep} \makebox [\columnwidth]{ }}
MSWord users can use: 'Insert’ -> 'Text box’, insert the appropriate copyright notice in the texbox, and place the box (without border) at the bottom left on the first page.

PDF eXpress paper validation

Access the IEEE PDF eXpress site at https://ieee-pdf-express.org/

First-time users should do the following:

1. Click on the "New Users" link.
2. Enter the following information:
   • Conference ID: 69944X
   • Your email address
3. Continue to enter information as prompted.
4. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences.

Verify that your contact information is valid.

Validate your paper:

• For each conference paper, click “Create New Title”.
• Enter identifying text for the paper (title is recommended but not required)
• Click “Submit PDF for Checking” or “Submit Source Files for Conversion”
• Indicate platform, source file type (if applicable), click Browse and navigate to file, and click “Upload File”. You will receive online and email confirmation of successful upload.
• You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

Paper upload

Upload of camera-ready manuscripts is handled Microsoft CTM

1. Login to CTM using your username and password.
2. Access your submission information.
3. From the Author Console in CMT, click on the link 'Create Camera Ready Submission'.
4. In the 'Files' field, select the PDF version of your camera ready manuscript produced during the PDF eXpress check and received by email (as in Step above).
5. Click 'Submit'.

If you have multiple papers accepted at the conference, you will need to repeat these steps for each accepted paper.

Electronic Copyright Form

The corresponding authors have to submit a Copyright Form for each accepted paper in order to have their papers included in the conference proceedings and submitted to the IEEE digital library. The ISIVC'26 conference uses the IEEE Electronic Copyright Form (eCF) Service.

1. Login to CTM using your username and password.
2. Access your submission information.
3. From the Author Console, click on the 'Submit IEEE copyright form' link.
4. Follow instructions.